Stakeholder Planning Meetings

A large part of New York State will be in the path of totality of the next Total Solar Eclipse to cross the United States on April 8, 2024. Visit Rochester estimates we will see 350 – 500 thousand visitors to the Finger Lakes region for this major event!

According to astronomers, viewing a total solar eclipse like this, where you live, is a rare and spectacular event. It will attract enthusiasts locally and from around the world, creating opportunities to show off our region to a wide range of residents and visitors.

It is not too early for the public sector, particularly transportation providers, highway departments, public safety agencies, parks and recreation departments, and others to start thinking about the influx, and the mass exodus, of hundreds of thousands of people traveling to our region mostly by car, but also by plane, train, bus, or boat.

As part of the Rochester Eclipse Task Force, the Genesee Transportation Council (GTC) is heading up the Transportation / Government Sector to ensure transportation and other public safety agencies are well-informed, prepared, and ready to execute thorough plans to safely operate and maintain the transportation system in the days leading up to, during, and following the eclipse.


January 2023 Update

Since Thanksgiving 2022, the Transportation /Government Sector of the Rochester Eclipse Task Force kicked off its information and awareness campaign with a series of three hybrid workshops- one each in Rochester, Batavia and the last fully remote. GTC reached out to more than 800 people inviting them to attend one of three meetings. Roughly 115 people answered the call with each presentation drawing between 30 and 70 attendees representing more than 60 agencies, municipalities and others with an interest in transportation, emergency response and overall public safety.  

The presentation included a short science lesson, the reasons why the eclipse will attract hundreds of thousands of visitors to our region, a glimpse of what the tourism and science education sectors are envisioning, potential impacts to travel and public safety, mitigation measures, a list of resources and a chance to connect with others facing similar challenges and opportunities, all of which will help guide local emergency preparedness planning.

To better understand the audience, GTC asked registrants about their familiarity with the eclipse.  They learned that 27 people were already well aware of the eclipse and have begun planning, 35 admitted they were aware of the eclipse, but haven’t thought about it too much yet while less than 10 confessed they haven’t been in earshot of somebody on the Task Force and this was the first they have heard of it. 

Each of the three meetings were recorded and available for viewing.  Although the presentation for each was essential the same, the discussion varied. 

The purpose of the meeting is for all attendees to:

  • get familiar with the 2024 Total Solar Eclipse cosmic event  ☼
  • learn about what planning is taking place in the science education and tourism sectors  ☼
  • understand the potential impacts to travel and public safety  ☼
  • anticipate specific mitigation measures  ☼
  • become aware of available resources  ☼
  • network and connect with others facing same challenges and opportunities  ☼


View Presentation Slide Deck  (PDF file - 38 pages.)


icon View the Powerpoint slides

Meeting at Rochester Museum & Science Center
November 29, 2022


photo from back of room looking towards the front showing people seated attending a presentation   

On November 29, 2022, GTC, as part of the Rochester Eclipse Task Force, hosted a transportation planning workshop at the Rochester Museum & Science Center in Rochester, NY.   Approximately 15 stakeholders attended in-person and approximately 40 people attended the meeting remotely, representing various stakeholders and transportation partners including NYS Thruway, NYS Dept of Transportation (Rochester and Hornell regions,) NYS Dept of Health, NYS Dept of Environmental Conservation (Forest Rangers,) NYS Dept of Homeland Security and Emergency Services (Rochester and Buffalo divisions,) Regional Transit Services (RTS,) Monroe County 911 Center, Monroe County Parks, Seneca County, Livingston County Tourism, Genesee County, City of Geneva Dept of Public Works, City of Rochester (DES and City Hall,) Rochester City Schools, towns of Chili, Gates, Pittsford, Village of Churchville, Kaleida Health, and the National Weather Service. 

Meeting at Genesee Community College
December 2, 2022


   photo of person speaking about the total solar eclipse next to a large screen







On December 2, 2022, GTC, as part of the Rochester Eclipse Task Force, hosted a transportation planning workshop at the Conable Technology Building on the campus of Genesee Community College.  Approximately 10 stakeholders attended in-person and approximately 20 people attended the meeting remotely, representing various stakeholders and transportation partners including NYS Dept of Transportation (Rochester,) NYS Dept of Homeland Security and Emergency Services (Rochester and Buffalo divisions,) Regional Transit Services (RTS,) Genesee County (Manager, Highway Dept. Sheriff, 911, Planning, Communications, Monroe County Traffic, Chemung County Civil Defense, Orleans County legislator, Town of Gates Fire Dept, SUNY Brockport Emergency Manager, Wyoming County Planning, and Town of Batavia Highway Department. 

Virtual Zoom Meeting
December 15, 2022


   Photo of a display of eclipse-themed snacks including Moon Pies, Starburst candy and Sunny D orange juice.







On December 15, 2022, GTC, as part of the Rochester Eclipse Task Force, hosted a fully remote transportation planning workshop. Approximately 70 stakeholders attended ihe meeting remotely, representing various stakeholders and transportation partners including NYS departments of Homeland Security and Emergency Services, Health and Transportation; Counties of Chemung, Orleans, Erie, Genesee, Monroe, Niagara, Ontario, Steuben, Wayne, Wyoming, and Yates; Towns of Canandaigua, Farmington, Palmyra and Rush; Villages of Avon, Brockport, Fairport and Scottsville; American Red Cross, Brockport Police Department, Haudenosaunee Environmental Task Force (HETF), Tonawanda Seneca Nation, Albion Fire Department, Rochester Regional Health and SUNY Brockport. 

Rochester Solar Eclipse Task Force

A community task force, led by Rochester Museum & Science Center (RMSC), Visit Rochester and the Genesee Transportation Council (GTC) is  coordinating stakeholders and collectively planning to make the most of this opportunity. Stakeholders in the 2024 eclipse come from all sectors of our community. This includes our cultural and recreational venues, to food and beverage retailers, to transportation and law enforcement officers, to educators and other organizations invested in science, technology, and optics, and more. Learn more at

Join the GTC Eclipse Planning E-Mail List

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Sign up to receive occasional updates related to eclipse planning from Genesee Transportation Council about local transportation planning for the 2024 Total Solar Eclipse in Rochester, NY.

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