E. Timeline, Deadlines and Submission Process

Important Dates

• November 1, 2024 - Application Released
• January 12, 2025 - Application Deadline
• January 23, 2025 - Notification of Award
• February 15, 2025 - Award Funds Received
• July 31, 2025 - Award Period Ends (Project must be completed)
• August 31, 2025 - Final Reports Due

NO LATE SUBMISSIONS WILL BE ACCEPTED. Applications must be completed and submitted no later than Sunday, January 12 at 11:59 p.m. The application requirements are stated above (see Section D). 

F. Responsibilities of Grantees

• Comply with the terms of the contract agreement
• Keep careful records to document authorized expenses
• Submit a final report consisting of a written summary of the program’s final impact and expenses. See Section H for reporting details.
• Willingness to attend a City Council meeting and/or Healthy RC Steering Committee meeting to share program impact during Summer/Fall 2025. Exact meeting dates are TBD, however City Council meetings take place in-person during the 1^st and 3^rd Wednesday of every month at 7 p.m. Steering Committee meetings take place the 4^th Tuesday from 10:00 a.m. – 12:00 p.m. via Zoom.

Selected organizations will be given the full awarded amount in one check and must be deposited within two weeks of receiving.

If awardees do not comply with these responsibilities, you may be asked to discontinue your involvement, and may not be considered for future award opportunities.

G. Application Evaluation and Award Process

A review committee consisting of current members of the Healthy RC Steering Committee, community partners, and City staff, will review and select awardees. In some cases, a brief 15-20 minute interview (via zoom or telephone) will be required if more information is needed in order to make a determination of award.

Priority will be given to the applications that:

• Have a clear project description and focus
• Address the listed goals in Section A
• Have a clear plan for evaluation of the funded project
• Rancho Cucamonga community is the target audience
• Show the requesting agency/individual has the capacity to and is well qualified to carry out the project

Not all applications will be recommended for funding. The City has the right to fund all, part of, or none of the requested funds. More information or revisions may be requested. 

H. Final Report Guidelines

• Please submit final reports in PowerPoint. Slides will be shared and presented to community stakeholders and leaders (i.e., City leadership and Council, staff etc.).
  • Slides should be visually appealing and include:
    • Brief description of program
    • Brief description of population reached
      • Descriptive statistics. Examples may include:
        • Number of people reached
        • Demographics of program participants (i.e., age, race, gender, etc.)
        • Number of events (if hosted more than one)
        • City/neighborhood
    • Brief description of program impact. Also include:
      • Visual representation of survey results (i.e., graphs, charts etc.)
      • Quotes and testimonials from participants

• Photos from your program
  • Next steps, if any

• Final budget and copy of receipts (submit these in PDF)