The pilot program will expire six months after the commencement date as specified in the adopted ordinance unless the City Council or City Manager deems it necessary to terminate the program before that date. Before deciding on an extension or termination, the Planning Commission and City Council will conduct a required review of the pilot program. Additionally, a status update must be provided to the Planning Commission three months following the adoption of the pilot program. If an extension is deemed necessary, an item will be placed on the City Council agenda prior to the expiration date in the Ordinance to consider extending the pilot program for an additional six months.  

To ensure the success of the pilot program, process improvements will be implemented, and staff efficiency will be enhanced to reduce staff workload. Operations will also be streamlined, and policies revised to integrate neighborhood plan amendments and zoning case information into meeting backup materials and agenda postings.   

To maximize the efficiency of the pilot program, priority for meeting room reservations will be given to the Land Use Commission meetings, including make-up dates that may occur on nontraditional meeting days. This prioritization will help ensure that public hearings are conducted in a timely manner, with the exception of City Council meetings.