From Agenda to Approved Minutes –
Without the Chaos.
The only platform that automates the full meeting lifecycle for government clerks – from agenda creation to published, audit-ready minutes. No more patchwork tools. No more transcription nightmares.
- AI-powered minutes generated automatically
- Unified speaker queue for in-person, virtual & phone
- Built-in compliance for state open meetings laws
- ADA-accessible public portals and live captioning
- Audit-ready records for every vote, comment, and motion
Run Every Meeting Your Way
PublicInput Meetings gives you complete control over how you prepare, run, and document public meetings – whether your Public Meetings are fully in-person, fully remote, or anything in between.
Choose How You Run Your Meeting:
- Drag-and-drop agenda builder with templates and versioned packets
- Single public meeting page: agenda, docs, sign-up, and livestream in one URL
- Hybrid integration with Zoom and Microsoft Teams
- In-person, virtual, phone, SMS, and online comment – all in one queue
- Roll-call with real-time dashboards
End the Post-Meeting Nightmare
Manual transcription is one of the leading causes of clerk burnout — hours of audio, cross-referenced notes, and formatting work before a single minute is approved.
With PublicInput Meetings, you can:
- Generate a complete draft of meeting minutes automatically from votes, motions, and public comments
- Reduce hours of transcription to minutes of editing
- Attach audio and video recordings directly to the relevant agenda items
- Export audit-ready PDFs, meeting packets, and CSV records in one click
- Publish approved minutes directly to your municipal website
Meeting Features Included
Because compliant, well-documented meetings shouldn’t require a small army.
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AI-Powered Minutes & Smart Transcription
Automatically drafts minutes from your meeting record — votes, motions, and public comment, already organized by agenda item.
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Unified Speaker Management
One queue for every participant — in-person sign-ins, virtual raised hands, and phone-in speakers (up to 250). No more juggling disconnected systems.
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Two-Way “Seen & Heard” Hybrid
Integrates with Zoom and WebEx while broadcasting a unified public stream — so remote members clearly satisfy open meetings law voting requirements.
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Real-Time Comments by Agenda Item
Digital comments are automatically attributed to the correct agenda item as they come in, captured in the official record without manual sorting.
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Live Captioning & Accessibility
ADA-compliant interfaces, live captions, and accessible input channels (online forms, voicemail, SMS, email) — designed to satisfy state accessibility and open meetings requirements.
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Compliance Reporting & Audit Trails
Every vote, comment, and change is timestamped and exportable. Built for public records requests, legal review, and procurement requirements.
Integrations
Integrations?
Already Handled.
Connect with the tools your agency already uses. PublicInput Meetings is built for easy data sharing with support from our implementation team every step of the way.
Security
Secure, Compliant & Built for Government
We take compliance, privacy, and accessibility seriously. PublicInput Meetings meets or exceeds standards for:
- ADA Accessibility Compliance (WCAG 2.1)
- State open meetings law requirements (Brown Act, Indiana Open Door Law, and more)
- ISO 27001 / NIST 800 Series Alignment
- U.S. Cloud Hosting with Scalable Infrastructure
- Role-Based Permissions for Staff, Elected Officials, and the Public
SaaS
SaaS = Fast Setup, Fewer Headaches
PublicInput Meetings is software-as-a-service.
That means:
- No complex installs or IT headaches
- Fast onboarding with real staff training and console walkthroughs
- Automatic updates, no extra cost
- Starter templates for common public meeting types
- SLA and support plans to fit municipal IT requirements
Make Community Engagement Easy & More Inclusive.
- Start with a free 30-minute consultation with an engagement expert to assess your needs.
- Develop a Tailored Demo and provide a plan for implementation.
- Create a Personalized Plan with a timeline to help you achieve your goals.
Schedule your free 30-minute consultation today and uncover how PublicInput can help streamline your public engagement, increase participation, and build stronger relationships with your community.
What Our Clients Say:
Thank you to everyone at PublicInput for being a strong partner with the City of San Antonio. You have really allowed our organization to catapult itself into a new era of engagement and public participation. We couldn’t have reached that next level of engagement without …[the efforts of staff and]…PublicInput who gave us not only the digital space to do so, but the continuous open dialogue to further and better our efforts.
Melanie Morales
Operations Strategist, City of San Antonio
At NCDOT, our goal has always been to enhance public engagement through innovative strategies and technology. PublicInput’s support reflects our commitment to making public involvement more accessible, inclusive, effective, [and] pushes the boundaries of innovation in community engagement.
Jamille Robbins
Community Studies & Visualization Group Leader, NCDOT Public Involvement
Love the ability to engage the public and the tools to see who is participating.
Jennifer Cinelli
Delaware Department of Transportation
PublicInput provides tools that allow us to do this work and is a big help in supporting our goals in this area.
Jackie Nolasco
NCTCOG
PublicInput gives you the Ferrari of engagement technology. It is robust, agile, and allows local governments to laser-focus on underrepresented communities of color, residents with limited English proficiency, and people with disabilities.
Justin Schneider
Engagement Specialist, City of Austin Community
PublicInput is very easy to use and has so many options for how you can connect with the citizens your entity supports.
Stephanie Perrone
Freeborg Energy Project Manager, PMP, LEED GA, Austin
Easy to use system for creating interactive and engaging project pages with a variety of ways of accepting comments.
Monica Haines Benkhedda
Baltimore Metropolitan Council
Love the ability to engage the public and the tools to see who is participating.
Jennifer Cinelli
Transportation Planner, Delaware DOT
Publicinput makes it so easy for me to do so much in so little time. I just have to toggle on the phone tab and I have a voicemail line!
Brenda Thomas
Communications & Planning Services Manager, Fresno COG