Promoting Public Meetings and Hearings

Challenge

A public meeting only works when people know about it and understand how they can participate. Meeting notices can be easy to miss, especially when residents receive information from many different sources.

Agencies need a simple way to reach potential participants before a meeting and provide the details they need to take part.

Solution

PublicInput’s integrated email makes it easy to promote public meetings and hearings with invitations, reminders, agendas, registration information, and links to participate. With the AI Email Builder, teams can pull event details directly from PublicInput to quickly create a clear, accurate invitation with the right dates, details, and RSVP options. 

Benefits

• Put meeting information in front of residents before decisions are made
• Make it easier for residents to understand when, where, and how to participate
• Keep potential participants connected from the initial invitation through the meeting
• Reach relevant audiences without relying on a single meeting notice
• Turn meeting outreach into a more consistent part of the public engagement process

PublicInput in Action

• Build audience lists using project followers, meeting participants, location, survey responses, and other subscriber segments
• Use the AI Email Campaign Builder to draft a complete meeting invitation, including the subject line, preheader, layout, and copy
• Pull the actual PublicInput event into the email with its date and event details
• Give residents the option to RSVP or add the meeting to their Google, Outlook, or Apple calendar
• Connect the email directly to related project content, polls, surveys, documents, and public comment opportunities
• Give residents the option to  translate email content into their preferred language
• Review the campaign with built-in  pre-send and accessibility checks before sending

Try It For Yourself

Help more residents find and take part in important community conversations.